Deposit, Cancellation, Refund & Credit Policy

Deposit Policy

  • A $50 deposit per camp week is required at registration.

  • Deposits apply toward tuition.

  • After April 30, 2026, deposits are non-refundable, but you will never lose your money; deposits convert to credits.

Mandatory Automatic Billing

  • Remaining tuition is due 14 days before each camp week begins.

  • If unpaid, the credit or debit card on file will be automatically charged.

Cancellation & Refund Schedule

Until March 31, 2026

  • Full refund minus a 5% processing fee

April 1 – April 30, 2026

  • 50% refund + 50% credit

  • 5% processing fee deducted from the refunded portion only

  • Applies per camp week

After April 30, 2026

  • No refunds

  • 100% of tuition (including deposit) becomes a credit

You will never lose your money; refunds convert to credits once the refund window closes.

Cancellations After Automatic Billing

  • If canceled after billing but before camp begins:

    • No refund

    • Full amount becomes a credit

No-Shows & Same-Week Cancellations

  • No-shows receive no refund, no credit, and no transfer.

  • If a camper does not attend and notice is given the day of camp or during the camp week, all tuition is forfeited.

  • This policy exists because late notice prevents us from offering the spot to waitlisted families.

Credits

  • Credits are valid for 12 months

  • Credits may be used for any Camps by KT program

  • Credits are non-transferable and have no cash value

Transfers

  • Transfers must be requested at least 7 days prior to the camp week start

  • Transfers are subject to availability

  • No transfers allowed for no-shows or same-week cancellations

Medical or Family Emergencies

In documented emergency situations, Camps by KT may issue a credit or partial refund at its discretion.

Why We Have This Policy

At Camps by KT, we strive to accommodate every family while protecting the experience we provide to all campers. Once the camp season has begun, our resources have already been allocated. Staff have been hired, supplies have been purchased, and activities have been set up based on camper registrations.

To maintain fairness and ensure we can offer the highest quality experience, we provide credits instead of refunds during the camp season to prevent last minute cancellations that could leave open spots unused and impact our small business.

We appreciate your understanding and support in helping us create the best camp experience possible!

Behavior Management

Camps by KT maintains a three-strike system for behavioral issues. Physical violence, racist behavior, or severe bullying/harassment results in immediate expulsion with no refund. Please refer to our Terms and Conditions for complete behavior management policies.