Terms of service and conditions.
Cancellations •
Pre-Camp Cancellation: February 5, 2024 – May 15, 2024
All cancellations made during the pre-camp time will be provided a tuition refund. The $50 Deposit and registration fee is non-refundable and will not be refunded. Discounts do not apply to tuition refunds. Subject to availability, deposits and registration fees can be transferred to another week of camp upon request in writing.
Regular Cancellation: May 15, 2024 – August 7, 2024
All cancellations made during the regular cancelation period will be given the option of a refunded 50% tuition or a full credit for another week of camp. The $50 Deposit and registration fee is non-refundable and will not be refunded, if 50% tuition refund is requested.
Cancellations must be requested in writing at least 14 days prior to the first day of the camp (not counting the first day of camp), to the start of the week you wish to cancel. Failure to submit your cancellation request by this time will result in your not being eligible for a refund of any amount and only a full credit option. Subject to availability, deposits and registration fees can be transferred to another week of camp upon request in writing.
Camps by KT will cancel camps due to inclement weather. No refunds will be made if a session is canceled due to inclement weather or COVID-19 related closures. However, a full credit will be applied to parents account to be used for future camp services.
Transfers • Deposits can be transferred to any new week of camp for that camper is not registered already. For a deposit for one week to be transferred to another camp week for which the camper is not registered already, transfers must be requested in writing at least 14 days prior to the first day of the camp (not counting the first day of camp). Transfers are subject to availability. Transfer requests must be emailed to info@campsbykt.com.
Forms and Waivers • Parents or authorized caregivers must sign the waivers required by Camps by KT and/or the specific location where each camp takes place. Children without a signed waiver will not be allowed to participate in a camp.
Coronavirus COVID-19 Warning and Disclaimer • Coronavirus (COVID-19) has been declared a worldwide pandemic by the World Health Organization. COVID-19 is an extremely contagious disease that can lead to severe illness, personal injury, permanent disability, or death. Parents and campers must follow all safety protocols that Camps by KT has established for the protection of campers, families, and staff members. Safety protocols and instructions may be provided in writing or orally and they must be followed by campers, parents or caregivers, or any person dropping off or picking campers up from camp.
An inherent risk of exposure to COVID-19 exists in any public place where people are present. Participation in our programs is voluntary and Camps by KT does not make any warranty or representation that a COVID-19 infection will not occur through participation in Camps by KT programs.
Camps by KT cannot guarantee that camper or any members of their household will not come into contact with other individuals who are infected with COVID-19 or that camper will not become infected with COVID-19.
Camps by KT retains the right to require or not masks at camp, classes, or any programs at any point. The decision on whether masks will be required or not at camp, classes, or any programs may be adjusted at any point prior to or during any session, camp week, or program period. There are no refunds for camp based on our mask policy.
By enrolling and participating in Camps by KT programs and interacting with Camps by KT staff members, and other campers, the parent or authorized caregiver registering a camper for any of our programs on behalf of himself or herself and all members of his or her household:
Assumes the risk that a camper or a member of his or her household or people close to him or to her may be exposed or infected by COVID-19 by attending the program and all risks associated with COVID-19;
Agrees to follow Camps by KT safety protocols.
Understands the risks of becoming exposed to or infected by COVID-19 while participating in the program;
Holds harmless Camps by KT, its employees, agents, and representatives of and from all claims.
Sign-Out and Custody Protocol • Camps by KT staff members will release children only to authorized individuals, as designated on the registration form. Camps by KT staff members will only release campers to authorized individuals. Parents must provide the name and contact information of any persons authorized to pick the child up, and that information must be provided upon registration before the student is allowed to attend the program. We will assume all persons listed as authorized for pick-up and as emergency contacts have been authorized to pick the child up from camp. If a parent is not listed as an authorized person to pick a child up, it is the parent’s responsibility to provide court documents to show their rights as parents or guardians before they can pick their child up from camp. We will only adhere to the guidelines of the most current court documents that have been presented to our staff members. We request that parents don’t involve Camps by KT and our staff in their court proceedings. Failure to adhere to this may result in unenrollment from our programs.
All children must be signed out every day by a parent or an authorized individual. Failure to sign your child out will be regarded as an “incident” and may result in suspension from the program, and Camps by KT will not be obligated to refund for the missed day(s) of camp.
Only adults 18 years and older are authorized to pick children up and showing a photo ID is mandatory upon request. Parents or authorized caregivers must notify in writing if there are any changes in the persons authorized to pick up their child. Children without written permission will not be allowed to leave the school. Parents can notify Camps by KT by emailing info@campsbykt.com.
Late pick-up
If a child is picked up after the time the camp or class ends and has not registered in our extended day program, a late fee of $15.00 will be charged. In addition, if remaining after the extended day program has ended and the camper has yet to be picked up, a charge of $1 per minute will be assessed.
If a child is enrolled in the after-school program and is remaining after the extended program has ended, a charge of $1 per minute will be assessed.
Late fees must be paid in cash, Cash App or Zelle within 24 hours from the time they were assessed. If late fees are not paid within this time period, Camps by KT may charge the card on file for the amount due and if the payment is not collected, Camps by KT may not allow a child to re-enter the program until the fee is paid. Missed days due to no payment of a late pick-up fee will not be refunded.
If a child remains 45 mins after the ending of the extended day program, and no contact has been made with the parent CPS will be contacted.
Behavior expectations • Camps by KT will always seek to prevent behavioral issues through redirection, by setting clear expectations, and through positive reinforcement. Staff members will help campers understand why a certain behavior is not appropriate and what is the behavior expected at camp. After carrying out inappropriate behavior, the camper will receive a warning and parents will be notified. If a camper continues with unwanted or inappropriate behavior, the camper may be suspended immediately.
A camper may be suspended immediately and without warning, if disrespectful or unsafe behavior towards another student or staff member is displayed by either a student or a parent of a student. Parents must make sure their children understand the expected behavior towards other students and staff. In the event a child’s behavior becomes severely disruptive, unsafe to him/herself or others or the child does not respond to intervention, the parent/authorized caregiver will be called to pick him/her up immediately.
Restroom Accident Policy • All children enrolled in camp must be potty-trained. All children must be sent to camp with one change of clothes. If a camper has an accident and he or she does not have a change of clothes, Camps by KT staff will contact parents or caregivers to bring a change of clothes to camp. The soiled clothes will be sent home with the child in a Ziplock bag. Camps by KT staff members will take the children on lavatory breaks, and will ask children to let their teacher know when she or he needs to use the lavatory. If in spite of our efforts to prevent accidents, a camper continues to have accidents and demonstrates that they are not yet potty-trained, Camps by KT will remove the camper from the program until they are fully potty-trained. A camper will be removed from the program after two accidents within a week.
Special & Medical Needs • Our teachers are not trained or equipped to satisfy the special needs of students and no medications will be administered by the staff during the program.
Technology Policy • Our camps are a technology-free zone. If a camper brings a device to camp, he or she must put it away in their bag or backpack. Camps by KT staff may take a device from a camper and put it in a safe place if a camper brings it out of their bag or backpack. If parents wish their child to have access to a device for emergency or specific purposes, they are free to give the device to the camper’s teacher to safeguard during the day. Camps by KT is not responsible for lost devices.
Forgotten Lunch Fee • If a camper does not bring lunch to camp, parents will be notified so they can bring the lunch to camp before lunch time. If parents are unable to do so, Camps by KT staff will order lunch for the camper and parents will be charged with a ten dollar lunch fee, which must be paid in cash at pick-up time on the day lunch was forgotten, or it will be charged to the credit card on file.
Forgotten Sock Policy • Socks may be required at some camp locations. After the first day parents will be notified if child forgets to bring their socks to camp, Camps by KT will provide the camper with a pair of socks and parents will be assessed a $5 fee, which must be paid via cash, CashApp, or Zelle at pick-up time on the day socks were forgotten, or it will be charged to the credit card on file.
Camp Locations • Please be aware that the locations where our summer camps are provided are not licensed daycare facilities.
Medical Authorization and Permission to Treat • I hereby grant to Crafty Scraps , LLC DBA Camps by KT permission to take whatever action in its judgment may be necessary for supplying emergency medical services to the child(ren) enrolled in any of its programs, camps or classes. In the event Crafty Scraps, LLC is unable to contact the parent or guardian, physician, or other persons listed, I hereby agree that I will be solely responsible for and will pay promptly any expenses which may be incurred by Crafty Scraps, LLC. in making emergency medical treatment to the child(ren) enrolled.
Waiver of Liability and Release • In consideration of being permitted to participate in Crafty Scraps, LLC dba Camps by KT programs and classes, and acknowledging I am giving my child(ren) my permission to participate in the classes, camps, or programs provided by Crafty Scraps, LLC understand and am aware that such activity involves a risk of injury from my child(ren)’s participation in the said activity and that I am voluntarily giving permission to participate in this activity. I hereby agree to expressly assume and accept any and all risk of injury from my child(ren)’s participation in this activity. I do hereby and forever discharge, release, indemnify, and hold harmless Crafty Scraps, LLC dba Camps by KT and the hosting locations and their employees, the Association, Board of Directors, officers, agents, and managing parties for and on behalf of myself and my minor child(ren) and our respective heirs, successors and assigns from any and all liability, rights of action, causes of action, losses, claims, demands, cost and expenses for damages and/or personal injury that may arise in conjunction with my child(ren)’s participation in this activity.
Photo Release • I understand that photographs, video, and/or digital images (herein images), may be taken of my participation or my minor’s participation in various activities while at class, camp or any other programs provided by Crafty Scraps, LLC. I understand that no names or personal contact information will accompany any images. I understand that these images may be used in slide shows, website photo albums, video yearbooks, and other promotional materials and/or publications. I acknowledge below that I do consent to such images of my likeness or my minor’s likeness being taken and do not request compensation for the use of my likeness or my minor’s likeness. I grant Crafty Scraps, LLC and host sites the absolute right to copyright, re-use, publish and republish by any medium, including electronically, any photos included that may be taken while participating in a Crafty Scraps, LLC event, camp, program, or class.
Privacy Policy • This privacy policy governs the manner in which Camps by KT collects, uses, maintains, and discloses information collected from users of any of our websites and educational platforms, including but not limited to www.campsbykt.com. This policy applies to all our websites and platforms as well as all products and services offered by Camps by KT. We may collect personal identification information from our clients and users in several ways, such as when users visit our site, subscribe to our newsletter, fill out forms, register for a program, etcetera, providing us with their contact and payment information. We may also collect non-personal identification information about users when they interact with our websites, resource pages, or educational platforms. Non-personal identification information may include the browser name, the type of device used, and other similar information. Our site may use “cookies” to enhance the user’s experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. The user may set their web browser to refuse cookies or alert them when cookies are being sent. Camps by KT collects and uses the user’s information to process transactions, send communication emails and improve our customer service experience for the users. We do not sell, share or trade any of the personal information collected from the users with outside third parties unless it is necessary to provide our services. To protect users’ information, we adopt the necessary data collection and storage practices to protect against unauthorized access, disclosure, or destruction of your personal information. We use an SSL secured communication channel to protect sensitive and private information. Camps by KT may change or update its privacy policy at its discretion and at any time. It is the user’s responsibility to check our privacy policy frequently and become aware of any changes or updates. By using any Camps by KT websites, resource pages, or learning platforms, the user accepts this policy. If the user doesn’t agree to this policy, the user must refrain from using our websites, resource pages, or learning platforms. If a user uses Camps by KT websites after changes or modifications to this privacy policy have been made, it will be deemed that the user accepts those changes and modifications.
*Please note that these locations are not licensed, childcare care facilities.